Prepare a cash budget

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Hillyard Company, an office supplies specialty store, prepares its master budget on a quarterly basis. The following data have been assembled to assist in preparing the master budget for the first quarter: As of December 31, (the end of the prior quarter), the company%u2019s general ledger showed the following account balances: Cash $48,000 (debit) Accounts receivable $224,000 (debit) Inventory $60,000 (debit) Buildings and equipment, net $370,000 (debit) Accounts payable $93,000 (credit) Capital stock $500,000 (credit) Retained earnings $109,000 (credit) Actual sales for December and budgeted sales for the next four months are as follows: December $280,000, January $400,000, February $600,000, March $300,000 and April $200,000. Sales are 20% for cash and 80% on credit. All payments on credit sales are collected in the month following sale. The accounts receivable at December 31 are a result of December credit sales. The company%u2019s gross margin is 40% of sales. (In other words, cost of goods sold is 60% of sales.) Monthly expenses are budgeted as follows: salaries and wages, $27,000 per month; advertising, $70,000 per month; shipping, 5% of sales; other expenses, 3% of sales. Depreciation, including depreciation on new assets acquired during the quarter, will be $42,000 per quarter. Each month%u2019s ending inventory should equal 25% of the following month%u2019s cost of goods sold. One half of the month%u2019s inventory purchases is paid for in the month of purchase; the other half is paid in the following month. During February, the company will purchase a new copy machine for $1,700 cash. During March, other equipment will be purchased for cash at a cost of $84,500. During January, the company will declare and pay $45,000 in cash dividends. Management wants to maintain a minimum cash balance of $30,000. The company has an agreement with a local bank that allows the company to borrow in increments of $1,000 at the beginning of each month. The interest rate on these loans is 1% per month and for simplicity we will assume that interest is not compounded. The company would, as far as it is able, repay the loan plus accumulated interest at the end of the quarter.

Prepare a cash budget

 

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Answer:

Hillyard Company

Cash Budget

For the Quarter ended March 31

January February March Quarter
Beginning Cash Balance     48000 30000 30800 48000
Add: Cash Collection       304000 440000 540000 1284000
Total Cash Available       352000 470000 570800 1332000
Less: Cash Disbursement            
  Inventory Purchase     228000 292500 240000 760500
  Operating Expense     129000 145000 121000 395000
  Equipment Purchase     0 1700 84500 86200
  Cash Dividend     45000 0 0 45000
Total Cash Disbursement     402000 439200 445500 1286700
Excess/Deficiency       -50000 30800 125300 45300
Financing:                
  Borrowing       80000     80000
  Repayments     0   -80000 -80000
  Interest(80000*12%*3/12)   0   -2400 -2400
Total Financing       80000 0 -82400 -2400
Ending Cash Balance       30000 30800 42900 42900

 

Working notes for the above answer is as under

 

1

Hillyard Company

Sales Budget

For the Quarter ended March 31

January February March Quarter
Budgeted Sales in Dollars 400000 600000 300000 1300000
         
Total Budgeted Sales 400000 600000 300000 1300000

 

 

2

Hillyard Company

Other Expenses(3% of Sales)     12000 18000 9000 39000
Total Cash Disbursement     129000 145000 121000 395000

 

3

Hillyard Company

Expected Cash Collection

For the Quarter ended March 31

January February March Quarter
Account Receivable 12/31(80% of 280000)   224000     224000
January-11 Sales              
20% of 400000     80000     80000
80% of 400000       320000   320000
February-2011 Sales            
20% of 600000       120000   120000
80% of 600000         480000 480000
March -2011 Sales              
20% of 300000         60000 60000
Total Cash Collection     304000 440000 540000 1284000

 

 

 

 

4

Hillyard Company

Inventory Purchase Budget

For the Quarter ended March 31

January February March Quarter
Budgeted Cost of Goods Sold(60% of Sales)   240000 360000 180000 780000
Add: Desired Ending Inventory(25% of Next Month’s COGS) 90000 45000 30000 30000
Total Needs       330000 405000 210000 810000
Less: Beginning Inventory     60000 90000 45000 60000
Required Inventory Purchase     270000 315000 165000 750000

 

 

 

5

Hillyard Company

Cash Disbursement for Purchase

For the Quarter ended March 31

January February March Quarter
December Purchase       93000     93000
January Purchase(50% 0f 270000)   135000 135000   270000
February Purchase(50% 315000)     157500 157500 315000
March Purchase(50% of 165000)       82500 82500
Total cash Disbursement for Purchase   228000 292500 240000 760500
*Account Payable of December -of last year for Purchase Tk93000 will be paid in January-next year

 

Hillyard Company

Budgeted Income Statement

For the Quarter ended March 31

 

Sales         1300000
Less: Cost of Goods Sold     780000
Gross Margin       520000
Less: Operating  Expenses     395000
  Depreciation     42000
Operating Income         83000
Less: Interest Expense     2400
Net Income       80600

 

Hillyard Company

Budgeted Balance Sheet

For the Quarter end march 31

 

Current Assets          
  Cash   42900
  Account Receivable(80% of 300000)   240000
   Inventory   30000
Total Current Assets         312900
Building and Equipment       414200
(Beginning 370000+New purchase 86200-Depreciation 42000)  
Total Assets         727100
     
Liabilities and Equity    
  Account Payable(50% of 165000)   82500
Equity:    
  Common Stock   500000
  Retained Earnings:    
  Beginning 109000    
  add: Net Income 80600    
  Total 189600    
  Less: Cash Dividend 45000   144600
Total Liability and Equity       727100

 

 

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